Constitution

1. Name

  • The name of this organization shall be the Serious Games Association (SGA).

2. Office

  • The office of the Serious Games Association shall be as specified in the Bylaws

3. Objective

  • The objectives of the Serious Games Association shall be scientific, technological, literary, and educational. Within the field of serious games and related game technology, its aims shall be to encourage research and the application of knowledge, and to disseminate information and promote collaboration.
  • In pursuit of these aims the SGA may, in relation to its specific field of interest, engage in any of the following activities: sponsorship of national and international meetings, publication of official journals, co-operation with other societies and organizations, appointment of commissions on special problems, awarding of prizes and distinctions, establishment of professional standards and ethics within the field, or in any other activities which in the opinion of the General Assembly or the Administrative Council would further the cause of serious games. It may promote the formation of regional, national, international or specialized societies, groups or boards, the co¬≠ordination of bibliographic or informational services and the improvement of standards in terminology, equipment, methods and safety practices.
  • In general the SGA shall work to promote improved communication and understanding in the international community of serious games.

4. Membership

  • The members of the Serious Games Association shall be individuals thereof who have a major interest in the field of serious games and its related game technology, who have applied for membership in the SGA and have been accepted by the Administrative Council under the conditions set out in the Bylaws.
  • National societies or sub-groups thereof are those who represent national interests in serious games and its related game technology. Ordinarily, only one such organisation in any country may become a member under special cases of membership may be considered. Once the national societies are approved by the incumbent Administrative Council, all members of such national societies shall become members of SGA.
  • To resolve special cases, the Administrative Council shall pass special resolution authorize admission. More than one adhering body from a single country may be admitted.
  • On occasion, there may be difficulty in determining the eligibility of a Society for membership, or time may be necessary to consider the advantages or disadvantages of membership to the SGA. Under these circumstances temporary status as an Observer Group can be given at the discretion of the Administrative Council, pending clarification, subject to the conditions laid down in the Bylaws.
  • There are two types of individual membership in the SGA;
    1. Ordinary Members (individuals with direct interest in serious games and its related game technology)
    2. Associate Members (individuals with indirect interest in serious games and its related game technology)
  • The status of individual membership is given at the discretion of the Administrative Council, pending clarification, subject to the conditions laid down in the Bylaws.
  • Individuals who have rendered exceptional service to the SGA may have bestowed on them the title of Honorary Life Member.

5. Termination of Membership

  • Membership of the SGA may be terminated in any of the following ways:
    • a) by resignation, subject to such notice as may be prescribed by the Bylaws, or
    • b) by default in the payment of contributions or subscriptions to the SGA for such period as may be prescribed in the Bylaws, or
    • c) by expulsion, by a two-thirds majority of the Administrative Council, on the grounds that the continuation of membership would be detrimental to the interest of the SGA.

6. The General Assembly

The control and direction of the policy and affairs of the SGA shall be vested in the General Assembly. The General Assembly shall consist of the Individual Members (Inclusive of Ordinary & Associate) of the SGA as prescribed in the Bylaws, together with the voting members of the Administrative Council. Depending on a case-by-case subject matter tabled at the General Assembly, ordinary members and the Administrative Council will get to vote. No individual ordinary member or Administrative Council member shall have more than one vote. The function of the General Assembly shall be:

  1. to establish the policy of the SGA,
  2. to elect the officers of the SGA,
  3. to elect members of the Administrative Council,
  4. to receive, and to approve or reject, reports and recommendations of the Administrative Council,
  5. to make recommendations to the Administrative Council as required,
  6. to add or to amend the Constitution and Bylaws as required, and
  7. to initiate action to further the aims and objectives of the SGA

A General Assembly shall be convened by the Administrative Council at such times and places as are prescribed in the Bylaws. A meeting of the General Assembly will be convened by the Administrative Council on petition of at least twenty per cent of the Members. The business of the General Assembly may be carried out by postal or electronic mail as specified in the Bylaws.

7. Administrative Council

The affairs of the SGA shall be administered by an Administrative Council, whose voting members are:

  1. the officers, the officers of the Federation shall be:
    1. the President,
    2. the Vice-President,
    3. the Secretary-General, and
    4. the Treasurer and
  2. eight members, elected by the General Assembly from the membership of the SGA.

The President and the Administrative Council may both invite individuals to attend meetings of the Administrative Council.

The Administrative Council shall have full power to act on behalf of the SGA and to take such action in all matters of administration and policy, including conference policy, not expressly reserved by these Articles for the General Assembly, but in all its actions shall be responsible to the General Assembly.

A meeting of the Administrative Council shall be convened by the President or by a petition of at least thirty per cent of the voting members of the Administrative Council.

The business of the Administrative Council may be carried out by postal or electronic mail, as specified in the Bylaws.

8. Amendment to the Constitution and/or Bylaws

The introduction, deletion or amendment of articles of the Constitution or of Bylaws may be proposed:

  1. by the Administrative Council, or
  2. in writing, by at least ten per cent of the voting ordinary members at a meeting of the General Assembly.

The Secretary-General shall submit such proposals to the General Assembly by postal or electronic mail, and shall set for the ballot a closing date not less than thirty days after postal mailing or not less than fifteen days after electronic mailing. In the case of a change to the Constitution a two-thirds majority of those responding shall be required for acceptance; in the case of a change in the Bylaws a simple majority of those responding shall be required.

9. Appointment of Working Groups

The Administrative Council shall have the power to establish or terminate Working Groups on specific topics, and give them such powers under the Council as they see fit, provided that these powers do not contravene the provisions of the Constitution or the Bylaws.

10. International Organisations

The Administrative Council shall represent the SGA in dealings with other organisations. The Administrative Council may make arrangements for co-operation with other organisations having mutual or parallel interests but proposals which would involve affiliation with other bodies must be referred to the General Assembly.

11. Financial Transactions

The SGA may accept gifts, donations, grants, subventions, and other funds, invest them, disburse them, or otherwise dispose of them for purposes in accordance with the aims of the SGA.

12. Dissolution

A decision to dissolve the SGA may be taken at a meeting of the General Assembly, or in the case of necessity, by postal ballot, and shall require a two-thirds majority of the voting members of the General Assembly. Liquidators shall be appointed by the General Assembly. Any assets from the liquidation shall be distributed as the liquidators shall decide.

13. Rules of Order

In questions of procedure, the President or the Chairman of a meeting shall decide the order of business.